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Consolidate & visualize monitoring results to identify & analyse the response gaps
Set up the analysis plan in the response monitoring system
It is important not to wait to receive the results of monitoring to start the analysis, but to develop an analysis plan in parallel with the Response Monitoring plan, listing the type of analysis that should be done and how and when they should be performed. Example of the type of analysis that can be done by the WASH Coordination platform can be found in the Key Guidance and tools, as well as examples of Analysis PlanThe IMO consolidates monitoring results, and perform analyses as planned in the initial analysis plan set up for the response. The use of visualization tools such as maps and infographics during the analysis facilitate the identification and reporting of response gaps
Review the WASH response's monitoring and analysis plan
The WASH Response Monitoring plan must include an initial analysis plan. The analysis plan clarifies the type, frequency and outputs of the analysis that should be made from the monitoring data. It also clarifies the role and responsibilities in the analysis process. It includes a mapping of the data to be collected, and ensures each collected data has a clear purpose. Many analysis can be done directly from the W-matrix. A 2016 GWC 4W framework developed by the GWC presenting the type of analysis that can be done using a W-matrix can be found in the document section on top of this page. Examples of Analysis Plan can be found in the various Field Examples in the Monitoring Plan section of the Strategic planning chapter.
Consolidate monitoring results
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WASH coordination platform must gather and collate monitoring data from various sources to provide an analysis at response levelperform analyses at national level, and subnational level when relevant. Sub-national IMO and sector coordinator will play an important role in ensuring good quality validation and cleaning of data, before reporting it to the national level. |
The complexity of the analyse will depend gathering and consolidating monitoring data depends on the monitoring sourcemechanism set up:
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While data compilation, cleaning and analysis is often the responsibility of national IMO, the WASH sector coordinator must follow up be involved in the process to ensure that gap analysis answers to strategic priorities and reporting is oriented towards gap resolution and advocacy, and not just on information sharing |
- When monitoring tools are harmonized (which is the case for 5W matrix) or centralized (Financial Tracking Services) analyse is easy.When monitoring is done by partners using centralized over the response (W-matrix, Financial Tracking Services), data gathering and analysis can be simple, provided that the reporting system has been well designed and partners are trained and supported to report timely their project data. See also Activity reporting section in the Response monitoring chapter
- When monitoring tools used by partners are non-standardized or non-harmonized tools (ex: partner's internal quality check list or Feedback and complaint mechanismmonitoring reports), its data consolidation and analyses analyse will be much more challengingmore challenging. It is advised for WASH coordination platform to provide guidance in the SOF on minimum criteria for harmonization of monitoring mechanism between partners. For instance, all reports of Feedback and Complaints Mechanisms used by partners should provide results on the achievement of the 2012 GWC WASH Minimum commitments for the safety and dignity of affected population.
Analyse monitoring results using maps and infographics to identify gaps
Once monitoring results of monitoring and evaluation have been consolidated, mostly often in the form of large database, they should be presented visualized in such a way that they can help identifying response gaps, . This can be done using Desktop Mapping tools and infographics . Such analyses (see text boxes below). Analyses can also involve the triangulation of activity-tracking data (5W-tool) with other datasets. Infographics should allow comparison of needs or response coverage between geographical areas, identify trends, patterns, exceptions. It can be important Outputs of the analysis can be for example to highlight the following response gaps:
- Imbalances in sub-sector implementation e.g. (ex: a focus on water and hygiene at the expense of sanitationImbalances in type of activity implemented e.g. a focus on temporary measures rather than semi-durable systems)
- Imbalances among locations of intervention e.g. (ex: a focus on easy to reach at the expense of hard to reach
- Donors / Agencies with interventions consistently below minimum standards i.e. , or not in line with the HRP/ or WASH SOF response framework
- Gaps in number of people reached as compared to people targeted, or initial People in Need figures figures
- Etc.
In the document section on top of this page can be found various gap analysis guidance and template, as well as many examples of gap analysis report done by WASH Cluster platforms in various recent emergencies.
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Desktop mapping consist consists in using a desktop computer to perform digital mapping functions. ArcGIS and QGIS are common , often using GIS (Geographical Information System) software used for mapping. A more detailed setup-by-step workflow is provided in QGIS, which leads you through basic map production.Having access to map templates can speed up the process of making maps on the fly/during an emergency. For IMOs without GIS experience, it is easy to make maps in MS PowerPoint or MS Word by converting GIS shapefiles to enhanced graphic files. An IMO with GIS software can easily convert the administration boundaries for use in PowerPoint and share them. Some desktop mapping tools are provided in the documents folders on top of this page. You can access to the GIS administration boundaries off the CODS/FODS website https://www.humanitarianresponse.info/applications/data or through the OCHA/MapAction https://mapaction.org/resources/softwares. Desktop mapping tools are provided in the documents folders in the Visual and reporting templates section of the Information management chapter. |
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Infographics are visual representation of data, for example as charts or diagrams. Infographics should allow reader to easily compare needs or response coverage between geographical areas, identify trends, patterns, exceptions etc. Efficient infographics are a mix between good quality data, interesting “story” and relevant design, as explained in the below diagram:
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