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Consolidate and visualize monitoring results to analyse the response gaps

Set up the analysis plan in the response monitoring system

The WASH Response Monitoring plan must include an initial analysis plan. The analysis plan clarifies the type, frequency and outputs of the analysis that should be made of the monitoring data. It also clarify the role and responsibilities in the analysis process. It ensures you map and collect the data you need, and that any collected data has a clear purpose. A diagram presenting the WASH sector response data monitoring and analysis system can be found in the Key Guidance and tools, as well as examples of Analysis Plan.

Consolidate monitoring results 

WASH coordination platform must gather and collate monitoring data from various sources to perform analyses at national level, and subnational level when relevant. Sub-national IMO and sector coordinator will play an important role in ensuring validation and cleaning of data, before reporting it to the national level.

The complexity of the analyse will depend on the monitoring source: 


Gap analysis: Who is doing it?

While data compilation, cleaning and analysis is often the responsibility of IMO, the WASH sector coordinator must be involved in the process to ensure that gap analysis answers to strategic priorities and reporting is oriented towards gap resolution and advocacy, and not just on information sharing 

  • When monitoring tools are harmonized (which is the case for 5W matrix) or centralized (Financial Tracking Services) analyse is easy.
  • When monitoring is done by partners using non-harmonized tools (internal quality check list or Feedback and complaint mechanism), its consolidation and analyses will be much more challenging

Analyse monitoring results using maps and infographics to identify gaps

Once results of monitoring and evaluation have been consolidated, mostly in the form of large database, they should be presented in such a way that they can help identifying response gaps, using Desktop Mapping tools and infographics (see text boxes below). Such analyses also involve the triangulation of activity-tracking data (5W-tool) with other datasets. Outputs of the analysis can be for example to highlight the following gaps:

  • Imbalances in sub-sector implementation (ex: a focus on water and hygiene at the expense of sanitation)
  • Imbalances among locations of intervention (ex: a focus on easy to reach at the expense of hard to reach)
  • Donors / Agencies with interventions consistently below minimum standards i.e. not in line with the HRP/SOF response framework
  • Gaps in number of people reached as compared to people targeted, or initial People in Need figures
  • Etc.  


What is desktop mapping?

Desktop mapping consists in using a desktop computer to perform digital mapping functions. ArcGIS and QGIS are common GIS (Geographical Information System) softwares used for mapping. A more detailed step-by-step workflow is provided in QGIS, which leads you through basic map production. Having an easy access to local map templates can speed up the process of making maps during an emergency. 

For IMO without GIS experience, it is easy to make maps in MS PowerPoint or MS Word by converting GIS shapefiles to enhanced graphic files. An IMO with GIS software can easily convert the administration boundaries for use in PowerPoint and share them.

Some desktop mapping tools are provided in the documents folders on top of this page. You can access to the GIS administration boundaries off the CODS/FODS website https://www.humanitarianresponse.info/applications/data  or through the OCHA/MapAction https://mapaction.org/resources/

What are infographics?

Infographics are visual representation of data, for example as charts or diagrams. Infographics should allow reader to easily compare needs or response coverage between geographical areas, identify trends, patterns, exceptions etc.  Efficient infographics are a mix between good quality data, interesting “story” and relevant design, as explained in the below diagram:

Other recommendations to design high quality infographics:

  • Identify your target audience – to tailor to their interests / needs
  • Find a story – use comparisons, highlight trends, and patterns, drill-down into a given indicator
  • Give the main message first, and provide supporting detail after 
  • Chose adequate support for your message: for example, table gives supporting detail, graph helps to compare and identify outliners 
  • Data ink ratio: limit as much as possible the details that are not directly related to the data you want to visualize, while increasing visibility of your target data. for example, avoid using the default table using black grid lines, which will distract the reader 
  • Provide context – use text to clarify numbers / visualization, provide explanations, interpretations or comments

Some examples of good and bad infographics can be found in the document list on the top of this page, as well as guidance document for infographics production

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