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 Key guidance and tools
FilesDescription

GWC 3W Template Phase 1.zip

From weeks 1-4 of a rapid onset emergency or before
the development of a strategic plan, the basic
Phase 1 - 3W can be used to collect key operational
information to share to the partners.

GWC 4W Template Phase 2.zip

Once the WASH SOF/HRP indicators are defined,
the more extensive Phase 2 - 4W should be developed
(using the Excel sheet that lists interventions, units and
indicators). This is usually the format used in most protracted contexts.

1. 2016 GWC WASH 4W Guidance.docx

This Response Monitoring Briefing Sheet aims to assist in designing
a 4W tool to capture what has been delivered and calculate overall
indicators for a specific emergency.
2. GWC 4W framework.pptxThis is a mapping of most analyses that can be drawn from the 4Ws.

3. WASH_4Ws_Limitations And Suggestions_SSL_2016.pdf

This is a useful document highlighting the limitations of the 4Ws including
some potential solutions to better capture key WASH response data.


 Other tools
FilesDescription

ActivityInfo


Cluster Partner Reporting Portal (eTools UNICEF)


ReportHub 


Prepare the activity reporting tool (W-matrix or similar)

One of the GWC Minimum Requirements for WASH coordination is the establishment of an activity reporting tool such as 5W matrix. A 5W (who, what, where, when and for whom) is a tool to collect information on emergency response activities by partners. Depending on the emergency phase, more basic variants of the 5W can be used: 3W (who, what, where) and 4W (who, what, where, when). A basic activity reporting tool such as 3W can be set up in the early stage of the response, and modified and updated with more details  later once the WASH Operational Response Plan’s monitoring plan has been finalized. The process for setting up a W-matrix can be as follows:

  • The WASH sector coordinator defines to which queries the W-matrix should provide answers. Queries are usually designed to inform the indicators from the response monitoring plan, or informing operational decision  
  • The Information Management Officer designs the W-matrix template following the queries. Design must be done to minimize burden for partner's reporting 
  • Once designed, the W template is sent to partners on a regular basis: weekly at early stage of a sudden onset response, monthly when humanitarian situation is stabilized.
  • The coordination team must train partners to properly fill the W-matrix, and encourage timely reporting of their data.
  • Partners send back the filled W matrix with their activity data (activity location, type of activities, Nb of beneficiaries reached etc.) to the IMO.
  • The IMO analyses data and produce infographics to illustrate results of analysis and feed the various response monitoring report.  


GWC has developed 3W and 4W templates, that can to be customised for each context. See more about adapting and rolling out the 5W in "activity reporting tool" section in the Monitoring and Evaluation chapter

Other tools exist that have been agreed as Activity tracking systems in some countries, such as Activity Info (Irak), ReportHub (Afghanistan, Syria). Expand "Other tools" on top of the page. 


Key external web links




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