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To share documents with partners, the WASH coordination platform can set up an online file repository, which are is usually easier to maintain than a website. Well-known platforms include DropBox, Google Drive, OneDrive, Box, etc. Well-managed online file repositories can be essential during emergencies. They can serve to:
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When directly sharing folders with team members / partner, always keep files as small as possible to not overload individual’s folders (e.g. in the case of DropBox). Try to keep separate (view only) folders for larger reference collections, and/or publish completed documents to the website.
Another critical consideration when maintaining information repositories, particularly those with multiple contributors, is the file-naming convention (see GWC File Naming Guidance in this page). This will help you keep track of which is the latest version of the document. Using specific document categories (see GWC_Country Folder Structure Guidance) will also help someone search for specific documents / examples across the repository.Humanitarian Library is an online technical repository maintained in some countries. This might provide a neutral platform to collect contextual lessons learnt and best practices.
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