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Report & disseminate information on WASH needs, response and gaps
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List coordination reporting requirements and set up reporting calendar
From the initial stages of the emergency, the WASH coordination platform have a key role in relaying and reporting information on needs and response. Reporting can have many specific objectives:
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WASH sector dashboards objective is to provide a visual snapshot of the emergency response progress against strategic indicators, as well as main response gaps. They present analysed data from recent monitoring results, especially from 4/5 W. Dashboards are produced on a weekly or monthly basis, usually following the cycle of 4/5 W submission by partners. They are shared with all actors and published on the WASH sector website. Sector dashboards are compiled by OCHA to produce overall response dashboard. See template and example in the document sections above. |
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Monitoring and gap analysis reports must not only be communicated to OCHA and UNICEF, but also reach all relevant humanitarian actors. Due to the large amount of information circulated in modern emergencies response, dissemination channel and format must be carefully chosen so it reaches its target without overloading partners with information, especially through email list.
Websites | See WASH Operational sector website section in Information Management chapter. |
Social Media | Many organisations are using social media as part of their overall dissemination strategy. Social media such as Twitter or Whatsapp can be very useful in emergency situations. |
SMS | In some emergency situations where connection is limited, SMS may be the best way to share data, both in sending and receiving information. There are many service providers specifically targeting humanitarian situations. Consult on best practice with colleagues, many responders have experience in using SMS in countries prone to disasters. Beware of hidden costs. |
URL Shorteners | It is often necessary to share links to various websites or document repository. The links may be long and not easy to managed. Use a URL shortener to create a shorter link to completed web addressed. for instance, in first phase emergency, you display a short URL on a white board during a cluster meeting that partners can copy on their notebook and use back in the office to download documents. |
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