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Set up an online folder structure and file repository
To share document documents with partners, WASH coordination platform can feel the need to set up an online file repository, which are usually easier to maintain than website. Well-known platforms include DropBox, Google Drive, OneDrive, Box, etc. Well-managed online file repositories can be essential during emergencies. They can serve to:
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When directly sharing folders with team members / partner, always keep files as small as posible possible to not overload individual’s folders (e.g. in the case of DropBox). Try to keep separate (view only) folders for larger reference collections, and/or publish completed documents to the website.
Another critical consideration when maintaining information repositories, particularly those with multiple contributors, is the file-naming convention (see GWC File Naming Guidance in this page). This will help you keep track of which is the latest version of the document. Using specific document categories will (see GWC_Country Folder Structure Guidance) will also help someone search for specific documents / examples across the repository.
Humanitarian Library (http://www.humanitarianlibrary.org/) is Library is an online technical repository maintained in some countries. This might provide a neutral platform to collect contextual lessons learnt and best practices.
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http://www.humanitarianlibrary.org/ |