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Estimate the WASH sector humanitarian caseload

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The cluster caseload represents the total number of people targeted by all partners of a cluster for the planned response. It should not be confused with the Population in Need (PIN), or the population reached or covered:

• WASH People in Need is the total number of people in need for WASH assistance during a humanitarian crisis. They usually cannot be all reached, because of lack of capacity, funding or access problemissues.
• A more realistic target is therefore defined for the response, called caseload, or population targeted
• People reached by one or more activities are called the population reached, even if these activities are not done using agreed standards, and do not produce the expected change.
• When people are reached by activities done according to agreed standards and leading to the expected change for the beneficiaries, they can be considered as “covered”

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Humanitarian Population Figures	How to calculate WASH Cluster caseload

There is no consolidated cross-sector method to calculate a cluster caseload. The GWC has developed a standard methodology, but which needs to be adapted to each contextOCHA often provides harmonized methodology at country level. The following steps approach can nevertheless be followedadapted and contextualized:

• Use the WASH PIN numbers for each geographical zone as a starting point
• Use data on capacity to make a first caseload estimation (see following section)
• Use data on access to make a first caseload estimation (see following section)

Important differences between PIN and caseload can often be noticed. To increase the caseload , involves not only advocacy at all levels to gain access but also to enhance the capacity of partners with adequate resources, skills and tools do so.  

Use data on capacity to make a first caseload estimation

Rationale: The WASH humanitarian caseload is the part of WASH People in Need (PIN) that can will be realistically targeted considering operational difficultiesconstraints. Difficulties are usually measured in terms of operational and technical capacities of partners and Main constraints are access to target area (road access, security) . To estimate the caseload, the WCC must therefore have an estimation of the capacity of the partners that will be involved in the response. If and operational, technical and financial capacities of partners. If capacity was maximal and access not an issue, the whole population in need could be targeted, and the caseload would be the PIN. But as there are always capacity issuesconstraints, the PIN must be reduced accordingly . WASH Capacity mapping is a long process that can take several months, so if a complete WASH capacity mapping exercise has not been done recently, a lighter and quicker evaluation of capacities needs to be done by the WASH coordination platform, for instance based on operational partner’s presence from the 4W.  

In each geographical zone, an estimate of the number and operational capacity of WASH partners, and defining the maximum number of people that can be reached by the partners can be done if the maximum number of people is:

• above the PIN, then use the PIN number as your caseload: and
• lower than the PIN, then use maximum number of people than can be reached as your caseload.

Use data on access to make a final caseload estimation

In the same way as for capacity, as estimation of the planned access to target area is required to calculate the WASH caseload: even if capacity of partners is high, if they cannot reach the affected area because of bad road access in rainy season, risk of kidnapping or attacks on humanitarian convoys, then only a small percentage of the population can be reached. 

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to obtain the minimal caseload, that can later be increased through advocacy. Use the following steps (refer to the diagram above): 

• Use the WASH PIN numbers for each region as a starting point. 
• Gather information on access and WASH sector capacity 
• Based on the access and the capacity level, as well as the lesson learned from past emergencies, estimate how many people can be reached by WASH partners in each region: this is your minimal caseload.  
• Consider the gaps between the PIN and the minimal caseload in each region. 
• Define priority regions where advocacy for improvement of access and capacity will be focused
• Estimate how the minimal caseload can be increased in priority region through advocacy: this new figure is your final caseload

Even if this figure seem unrealistic at first, an important gap between people in need and the people targeted by the response is morally not acceptable as per cluster principles, and the issue must be communicated to the wider audience in advocacy messages.