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Set up and facilitate WASH coordination meetings 

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titleHow will you do it?
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Managing and facilitating Cluster meetings represent


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titleKey guidance and tools


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titleField examples



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titleOther tools

Set up and facilitate WASH coordination meetings 

Managing sector/cluster meetings represents an important and time-consuming task for the WASH Coordination Platform. Meetings are just one decision making

tools

tool among others, and a focus should be made on pre-meeting preparation and post-meeting follow-up. Meeting duration should be kept minimal (1h max), with a clear agenda and action points follow-up

system

systems.

Apart from

Except during the first stage of an emergency,

meetings

coordination meetings should preferably not be used as an information sharing forum: information can be circulated before or after. Meetings

might

could also be the scene of

conflict

disagreement among partners, that the WCC must prevent or deescalate. Templates to be used for meeting management are

given

provided in this

tool kit

page, as well as tips to organize meetings, and tools for other related purposes (consensus building, influencing).

 



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Info
titleMeeting Attendance Templates
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Keeping track of meeting attendance can help to populate initial contact lists, and are a means of tracking participation, particularly where key decisions have been taken.

Basic printable templates can be used to manually collect contacts and note attendances at meetings. It will be critical to ensure

That

that these are circulated to all attendees during the meeting, and that these are collected after the meeting

!

. There are also a growing number of apps available to help maintain meeting attendances. Many of these are developed for team sports (maintaining information on player attendance at trainings) but are flexible and may be useful in some emergency situations. The most useful app identified is described in the Support Pack (AttendanceTracker).

Meeting Minutes Templates



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Ensuring the documentation of decisions made during meetings

, and their timeliness and ease of access,

will help

in

ensuring transparency and accountability to Cluster members.

Basic templates

can be used

are provided in this chapter to track main meeting actions and their associated discussion points

(rather than verbatim minutes)

, and identify those who agree to implement actions

at the end of a meeting.There are often too many people to remember names, ask/note what agency people are from and link the agencies to the actions. In addition, if

. If it’s a very important meeting you can use your phone to record the meeting and double check actions afterwards.

There are also a number of apps available online to help maintain meeting actions. Most are not perfect but there will potentially be better versions developed in the coming years..

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title
Meeting minute template
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Tip
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titleKey
guidance and toolsdddd Expand
titleField examples

ddd

ExpandtitleOther tools
external web links