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Set up and facilitate WASH coordination
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meetings
Managing sector/cluster meetings represents an important and time-consuming task for the WASH Coordination Platform. Meetings are just one decision making
tool among others, and a focus should be made on pre-meeting preparation and post-meeting follow-up. Meeting duration should be kept minimal (1h max), with a clear agenda and action points follow-up
systems.
Except during the first stage of an emergency,
coordination meetings should preferably not be used as an information sharing forum: information can be circulated before or after. Meetings
could also be the scene of
disagreement among partners, that the WCC must prevent or deescalate. Templates to be used for meeting management are
provided in this
page, as well as tips to organize meetings, and tools for other related purposes (consensus building, influencing).
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Ensuring the documentation of decisions made during meetings , and their timeliness and ease of access,will help inensuring transparency and accountability to Cluster members. Basic templates can be usedare provided in this chapter to track main meeting actions and their associated discussion points (rather than verbatim minutes), and identify those who agree to implement actions at the end of a meeting.There are often too many people to remember names, ask/note what agency people are from and link the agencies to the actions. In addition, if. If it’s a very important meeting you can use your phone to record the meeting and double check actions afterwards. There are also a number of apps available online to help maintain meeting actions. Most are not perfect but there will potentially be better versions developed in the coming years.. |
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